Executive Assistant at LI.FI

Job Description

Key Responsibilities

• Oversee and optimize team internal workflows to ensure alignment with company standards and operational efficiency
• Coordinate end-to-end hiring and onboarding processes for new team members, including document preparation, orientation programs, and integration into team systems
• Maintain open lines of communication with team members regarding administrative procedures, policies, and compliance requirements
• Manage payroll and absence tracking systems, ensuring timely and accurate processing of payments and leave requests
• Handle financial documentation including invoice processing, accounting records, and expense tracking for team-related activities
• Address unexpected administrative needs such as merchandise procurement, event coordination, and temporary project support
• Collaborate with cross-functional teams to identify process improvements and implement solutions for operational challenges
• Ensure all administrative tasks are completed in accordance with legal, financial, and organizational regulations
• Prepare and maintain detailed records of all administrative activities for audit purposes and team reference
• Provide support during team transitions, including documentation management and procedural handover to new team members

Job Requirements

• Proven experience in administrative operations or team coordination roles (minimum 2 years)
• Strong organizational skills with ability to manage multiple tasks simultaneously in a fast-paced environment
• Excellent communication abilities, including written and verbal skills for conveying administrative procedures to team members
• Proficiency in using accounting software, payroll systems, and office management tools (e.g., Excel, Google Workspace)
• Knowledge of HR processes and compliance requirements related to employee onboarding and absence management
• Ability to handle financial documentation accurately, including invoice processing and expense tracking
• Attention to detail to ensure all administrative tasks are completed with precision and adherence to company policies
• Problem-solving skills to address ad-hoc needs and resolve administrative challenges efficiently
• Team collaboration abilities to work effectively with cross-functional departments and support team operations
• Basic understanding of financial principles and accounting practices to manage team-related expenses and payments
• Ability to maintain confidentiality and handle sensitive information related to team operations and financial records
• Proficiency in English for clear communication with team members and stakeholders
• Flexibility to adapt to changing priorities and support team needs during peak periods or unexpected situations
• Knowledge of office management best practices to ensure smooth day-to-day operations and team productivity