Job Description
We are seeking a proactive and detail-oriented Office Administrator to manage daily office operations and provide comprehensive administrative support. This role ensures smooth office functioning, excellent customer service, and efficient logistics coordination.
Key Responsibilities
- Office Management & Maintenance
- Maintain clean and organized office environment
- Oversee equipment maintenance (printers, air conditioners, etc.)
- Manage stationery procurement and inventory
- Handle supplier relationships (cleaning, security, catering services)
- Control and monitor administrative budgets
- Administrative Support
- Manage email correspondence and document filing
- Perform basic document preparation and processing
- Assist in planning company events (meetings, team building activities)
- Customer Service
- Greet and assist visiting clients
- Arrange meeting rooms and provide hospitality services
- Answer and direct phone calls professionally
- Handle basic inquiries in English/Cantonese/Mandarin
- Logistics Coordination
- Arrange employee travel (flights, hotels, visas)
- Coordinate meal orders and transportation services
Job Requirements
- Proven experience in office administration or similar role
- Strong organizational and multitasking abilities
- Excellent communication skills in English and Chinese (Cantonese/Mandarin)
- Proficiency in basic office software (Word, Excel, Outlook)
- Customer service orientation with professional demeanor
- Ability to work independently and solve problems proactively
- Knowledge of basic office equipment maintenance
- Experience in budget management and vendor coordination
